Event Decor Checklist: A Step-by-Step Guide for Any Event

Planning an event—whether it’s your first or your hundredth—can get chaotic fast. With so many details to juggle, it’s easy to overlook something important.

That’s why an event decor checklist is a game-changer. It keeps everything organized so you don’t have to scramble at the last minute. To simplify things, we’ve put together a straightforward event decor checklist to help you stay on track and pull off a seamless event.

Event Decor Checklist 

Having an event decor checklist from the start helps ensure everything comes together seamlessly without any missing details. It keeps your event cohesive, well-planned, and stress-free.

Here are the things that we find most important for event planners to keep in mind when putting together their events.

Your theme and color palette set the foundation for your entire event. Without a clear vision, your decor might feel disjointed. For example, bold, contrasting colors wouldn’t suit an elegant banquet but could be perfect for a birthday party—it’s all about the right fit.

Here’s what to keep in mind when defining your event’s theme and color palette:

• Consider your event type: Corporate galas, weddings, and birthday parties call for entirely different aesthetics. Make sure your theme and colors match the type of event you are planning. 
• Align colors with branding, seasonality, or event formality: Colors should be aligned with these factors. For example, if you’re throwing a brand event, look for ways to subtly incorporate your company’s colors. For seasonal events, try to lean into colors that match the time of year (think pastels for spring or deep, earthy tones for fall!). If it’s a formal occasion? Stick to a muted and refined palette instead of high-contrast colors. 
• Use mood boards or digital planners to visualize decor elements beforehand: Websites and tools like Pinterest or Canva can help you see how different components work together before you commit to a final decision. That way, you can ensure that everything flows as it should, from table settings to backdrops. 
  
  

Next on your event decor checklist, you want to make sure you have the appropriate pieces for your theme, color palette, setting, event size, and layout. Most events will involve similar must-have decor pieces, so generally, you’ll want to find options that are suitable, such as:

• Backdrops and Draping
• Pipe and drape kits (for stage, entrance, or photo booth setups)
• Sequin backdrops (for glamorous events and photo ops)
• Sheer voile or chiffon drapes (for soft, elegant ambiance)
• Velvet or satin drapes (for luxury and richness)
• LED-lit backdrops (for modern, eye-catching effects)

• Table Linens and Table Covers

• Round, rectangular, and banquet tablecloths (polyester, satin, or sequins)
• Fitted and stretch table covers (for cocktail and banquet tables)
• Table overlays and runners (sheer, lace, satin, or shimmer)
• Spandex and pleated table skirts (for head tables, buffets, and displays)

• Chair Covers and Accessories

• Universal chair covers (polyester, satin, spandex)
• Fitted spandex chair covers (for banquet and folding chairs)
• Chiavari chair slipcovers (for weddings and formal events)
• Chair sashes and bands (organza, satin, or stretch)
• Chair caps (for unique chair transformations)
• Cushion covers for Chiavari chairs (for added comfort and elegance)

• Tabletop Centerpieces

• Universal chair covers (polyester, satin, spandex)
• Fitted spandex chair covers (for banquet and folding chairs)
• Chiavari chair slipcovers (for weddings and formal events)
• Chair sashes and bands (organza, satin, or stretch)

• Lighting and Ambiance

• Crystal candelabras (for luxury table settings)
• Tall centerpiece stands (gold, silver, or acrylic)
• Vase fillers and artificial flowers (to enhance floral arrangements)
• Charger plates (for an elevated dining experience)
• Mirror bases and table accents (for extra elegance)
  
  

For any event, you want decor that looks great, holds up throughout the night, and doesn’t break the budget. It’s all about finding high-quality pieces that deliver both style and durability—so your setup impresses guests and lasts beyond just one use.

• Look for durable, reusable materials to maximize ROI.

• Match fabric textures (e.g., polyester, satin, sequins) to the event aesthetic.
• Consider ease of setup and maintenance (wrinkle-resistant, machine washable).

• Partner with a wholesale supplier for bulk discounts, VIP service, and assistance with event planning.

Our Preferred Partner Program gives you the best of bulk purchasing—competitive pricing, reliable inventory, and consistent quality—with added benefits that make event planning smoother.

With priority access, exclusive discounts, and dedicated support, you’ll always have the linens you need without last-minute hassles. Our streamlined ordering and fast shipping keep things efficient, so you can focus on the event, not supply issues.